Club Reports Submission
Please complete this form to report your club’s monthly activities, accomplishments, and challenges. Your responses help the district monitor progress and provide timely support to clubs.
Submission deadline: December 15, 2025
(Covering Period: September 15, 2025 to December 15, 2025)
From the District website https://rotarydistrict3800.org, download the editable Word file at Resources > Club Reports. From the “Download Resources”, click on “Offline Copy of the Form” to download a copy.
Prior to accomplishing the Offline Form, click on the “FAQs” to get answers on possible questions that the Club may have.
Club President to accomplish the Offline Form in collaboration with club members.
Once completed, Club sends via email the completed Offline Form to their Assistant Governor (AG) for his/her review.
Senior Assistant Governor (SAG) to oversee timely submissions within their zone.
If there are review points called out by the AG that need to be addressed, Club President to address them on the Offline Form.
AG to provide their sign-off to the Offline Form by replying with an acknowledgment email once Offline Form is satisfactorily completed.
NOTE: It is important that there is a proof/screenshot of the sign-off email from the AG. This is a mandatory requirement during the Online submission of the club’s accomplishment for the reporting period to indicate that ‘a review’ was performed.
During the reporting period, the data submitted via the Online Submission (via Google Form) are still editable if there are updates that need to be made. Once deadline for the reporting period has passed, no new submissions or edits to previous submissions would be accepted
You may also download the FAQs and an offline copy of the form for reference.
Download Resources: FAQs | Offline Copy of the Form